Faculty Support Specialist | Harvard Business School

📍 Location: Boston, MA 02163
🏫 Institution: Harvard Business School
🕒 Job Type: Full-Time | 35 Hours per Week | Hybrid (Onsite & Remote)
💰 Salary Grade: 053 | Overtime Eligible

🔍 About the Role

Are you eager to work in a world-class academic environment at the intersection of business and education? Harvard Business School (HBS) is looking for a Faculty Support Specialist (FSS) to provide high-level administrative support to faculty members. The role is essential in enhancing teaching, research, and institutional functions.

You will serve as a trusted administrative partner for faculty, managing schedules, research support, and coordination of academic programs. This role requires strong organizational skills, professionalism, and adaptability in a dynamic, fast-paced environment.

📝 Key Responsibilities

✅ Administrative & Faculty Support:
✔️ Serve as the primary administrative assistant for multiple faculty members
✔️ Act as a liaison between faculty, students, departments, and external stakeholders
✔️ Maintain confidentiality and handle sensitive information with discretion

✅ Course & Teaching Assistance:
✔️ Assist with course materials preparation, syllabus updates, and grading coordination
✔️ Manage course platform updates and upload academic resources
✔️ Arrange logistics for class visitors and guest speakers
✔️ Prepare presentations and handouts for lectures

✅ Scheduling & Calendar Management:
✔️ Coordinate complex calendars for faculty, scheduling meetings, events, and lectures
✔️ Plan and organize faculty travel, including flights, accommodations, and visas
✔️ Handle last-minute changes and scheduling conflicts efficiently

✅ Research & Document Support:
✔️ Assist faculty with gathering books, articles, and online research materials
✔️ Proofread, format, and organize case studies, research papers, and academic documents
✔️ Manage references and citations for academic publications

✅ Finance & Expense Management:
✔️ Track and process expense reimbursements in a timely manner
✔️ Maintain accurate financial records and documentation
✔️ Ensure compliance with Harvard Business School’s financial policies

✅ Event & Conference Coordination:
✔️ Organize seminar series, research conferences, and faculty events
✔️ Plan logistics, send invitations, and coordinate event materials
✔️ Ensure smooth execution of all academic and networking events

✅ Office & Communication Management:
✔️ Handle emails, correspondence, and inquiries on behalf of faculty
✔️ Maintain a clean and professional workspace with necessary supplies
✔️ Greet visitors and create a welcoming office environment

🎓 Required Qualifications

✅ Education & Experience:
✔️ High School Diploma or GED required
✔️ Minimum 3+ years of experience in administrative, executive, or faculty support
✔️ Hands-on experience with Microsoft Office Suite (Word, Excel, PowerPoint)

📌 Note: A technical assessment on Microsoft Office tasks will be part of the interview process.

✅ Key Skills & Attributes:
✔️ High attention to detail and ability to manage confidential information
✔️ Strong customer service and problem-solving skills
✔️ Ability to work independently and collaboratively with a team
✔️ Proficiency in social media platforms (Facebook, Twitter, LinkedIn, Instagram, TikTok) for audience engagement
✔️ Adaptability to changing faculty support assignments and department needs
✔️ Excellent communication skills (written and verbal)

🌟 Preferred Qualifications

✔️ Experience in higher education, business administration, or academic research support
✔️ Familiarity with Learning Management Systems (Canvas, Blackboard, or Brightspace)
✔️ Background in faculty recruitment, academic events coordination, or research assistance
✔️ Knowledge of Harvard University policies and procedures is a plus

💰 Compensation, Benefits & Perks

💰 Competitive Salary – Based on Experience
🏥 Comprehensive Benefits Package:
✔️ Medical, dental, and vision insurance (Starting from Day 1)
✔️ Disability & life insurance plans
✔️ Retirement Plan (5%–15% employer contributions based on eligibility)
📅 Generous Paid Time Off:
✔️ 3-4 weeks vacation, 12 sick days, 12.5 holidays, winter recess
✔️ Parental leave (up to 12 weeks paid for primary caregivers)
🎓 Education Benefits:
✔️ Tuition Assistance: Up to 90% reimbursement (up to $5,250 per year) for eligible courses
✔️ Harvard Extension School Courses: $40 per class
✔️ Professional Development Programs at Harvard and LinkedIn Learning
🚗 Commuting Perks:
✔️ Discounted parking & public transportation passes
✔️ Pre-tax transit benefits & bike commuter reimbursements
🏋️‍♂️ Campus & Lifestyle Perks:
✔️ Access to Harvard fitness centers, libraries, and campus events
✔️ Employee Assistance Program for wellness, legal, and financial resources

📍 Work Schedule & Hybrid Model

✔️ Hybrid Role: Minimum of 3 days per week onsite at Boston, MA 02163
✔️ First 90 Days: Full onsite presence required for onboarding
✔️ Work hours: 35 hours per week | Monday – Friday

📢 How to Apply & Key Details

📌 Application Process:
✔️ Submit Cover Letter & Resume in a Single PDF Document
✔️ Separate uploads will not be considered
✔️ Harvard Business School does not provide visa sponsorship for this role

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🌎 Harvard’s Commitment to Diversity & Inclusion

Harvard University values equity, diversity, inclusion, and belonging as fundamental to fostering a thriving academic community. We strive to create an environment where everyone—regardless of background—can succeed. Harvard Business School welcomes applicants from all backgrounds, cultures, and life experiences.

📢 Equal Employment Opportunity (EEO): Harvard University is an equal opportunity employer and prohibits discrimination based on race, color, religion, sex, national origin, disability, gender identity, or any other protected status.